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IGNOU Online Project Submission Process

As the academic world continues to embrace digital solutions, the Indira Gandhi National Open University (IGNOU) has taken a significant step forward by introducing an online submission process for final projects, dissertations, and internship reports. This move is designed to streamline the submission process and provide greater convenience to learners across various programs. In this comprehensive guide, we'll walk you through everything you need to know about the online submission process for the June 2024 Term End Examination (TEE).

1. Important Dates and Deadlines

First and foremost, it's crucial to mark your calendars with the most important date: May 31, 2024. This is the last date for online submission of final projects, dissertations, and internship reports for the June 2024 TEE. Missing this deadline could result in your submission not being considered for evaluation, so it's essential to plan your work accordingly and aim to submit well before the cutoff date.

2. Eligibility and Exceptions

It's important to note that this online submission process applies to most IGNOU programs. However, there is a significant exception: students enrolled in the DECE04 course of the DECE program should not use this portal. A separate online link will be provided for DECE04 submissions, so keep an eye out for specific instructions if you're in this program.

Additionally, it's crucial to understand that this portal is exclusively for final projects, dissertations, and internship reports. Students should not attempt to upload Term End Examination (TEE) assignments, synopses, or other coursework through this system.

3. Preparing Your Submission

Before you begin the online submission process, it's essential to ensure that your project report is complete and meets all the necessary requirements. Here are some key points to keep in mind:

a) Follow the Guidelines: Your project report should be based on the approved project proposal and adhere to the new project guidelines provided by IGNOU. Familiarize yourself with these guidelines to ensure your submission meets all necessary criteria.

b) Completeness is Key: Incomplete submissions will not be considered for evaluation. Moreover, incomplete reports will be removed from the portal once the submission deadline has passed. In such cases, you'll need to wait for the next session to upload your submission again.

c) Required Documents: Ensure that your submission includes all necessary components, including:

• The proposal proforma, duly approved in its original form
• A synopsis of your project
• The bio-data of your project guide
• An originality certificate, signed by both you and your project guide, with the date clearly mentioned

d) Quality of Scanned Documents: When preparing your documents for upload, pay close attention to the quality of your scanned pages. They should be clear, well-lit, and not blurred. Maintain a consistent page orientation throughout the document, avoiding shifts between portrait and landscape modes.

4. Obtaining Approval

Before you can submit your project online, you'll need to obtain approval from your guide or supervisor. This approval should be in the prescribed proforma provided by IGNOU. For synopsis approval, you can forward your project proposal to either:

a) The concerned School of IGNOU: You can find the correspondence addresses and email IDs for all faculties on the IGNOU website (www.ignou.ac.in > about IGNOU > School of Studies).

b) Your Regional Centre: Contact information for Regional Centres is available on the IGNOU website (www.ignou.ac.in > Regional Network > Regional Centre's).

5. The Online Submission Process

When you're ready to submit your project report online, follow these steps to ensure a smooth process:

a) File Format: Scan your entire original project report and save it as a single PDF file. This makes it easier for the Regional Centre or Student Evaluation Division to download and process your submission.

b) File Naming: Ensure that the first page of your PDF file contains the following essential information:

• Title of the Project Report / Dissertation / Internship / Practicum
• Your full name
• Program code
• Enrolment number (as mentioned on your ID card, not your control/registration number)
• Regional Centre code
• Course code(s) for the attached project
• Your mobile number and email address

c) Uploading: Follow the instructions on the online portal to upload your PDF file. Double-check that you've selected the correct file before confirming your submission.

d) Confirmation: After successful upload, make sure you receive a confirmation message or email. Keep this confirmation for your records.

6. Post-Submission Process

Once you've submitted your project report online, here's what you can expect:

a) Evaluation: Your submission will be reviewed to ensure it meets all guidelines. If any issues are found, your report may not be considered, and no communication will be sent regarding this. It's your responsibility to ensure your submission is complete and follows all guidelines.

b) Viva-Voce: For many programs, a viva-voce examination is part of the project evaluation process. The concerned faculties under your Regional Centre will conduct this according to specific guidelines. You should contact your Regional Centre for more information about scheduling and preparing for your viva-voce.

c) Queries: If you have any questions about your submitted project, dissertation, practicum file, or internship report, you can reach out to your Regional Centre via email or contact the Student Evaluation Division (SED) Project Section at projects@ignou.ac.in.

7. Project Evaluation Fees

Starting from the January 2023 admission cycle, IGNOU has implemented a fee structure for project evaluation. This fee must be paid along with your Term End Examination form. The current fee structure is as follows:

• For projects up to 4 credits: Rs. 300
• For projects above 4 credits: Rs. 500

It's crucial to submit a copy of your fee payment receipt along with your project report, either by including it in your hardcopy submission or by uploading it to the online portal. Failure to pay this fee will result in your project report not being considered for evaluation.

8. Tips for a Successful Submission

To ensure your online submission goes smoothly and is accepted for evaluation, consider the following tips:

a) Start Early: Don't wait until the last minute to begin working on your project or preparing your submission. Give yourself ample time to address any unforeseen issues or revisions.

b) Seek Guidance: If you're unsure about any aspect of the project guidelines or submission process, reach out to your project guide, Regional Centre, or the concerned School for clarification.

c) Review Thoroughly: Before submitting, carefully review your entire project report for any errors, inconsistencies, or missing information. It's often helpful to have a peer or mentor review your work as well.

d) Check Technical Requirements: Ensure that your computer and internet connection meet the necessary requirements for uploading large PDF files. A stable internet connection is crucial to avoid upload interruptions.

e) Keep Records: Save copies of all correspondence, approvals, and confirmations related to your project submission. These may be useful if any questions arise later.

f) Follow Up: After submission, if you don't receive a confirmation or if you're unsure about the status of your project, don't hesitate to follow up with the appropriate department.

9. Addressing Common Concerns

As you navigate the online submission process, you may encounter some common concerns or questions. Here are a few addressed:

a) What if I miss the deadline? Unfortunately, late submissions are not accepted. If you miss the May 31, 2024 deadline, you'll need to wait for the next submission cycle.

b) Can I submit my project via email? No, projects received through email will not be considered for evaluation. You must use the designated online portal for submission.

c) What if my project is rejected? If your project doesn't meet the guidelines, it won't be evaluated, and you may not receive specific feedback. It's crucial to carefully follow all instructions to avoid this situation.

d) How do I know if my submission was successful? You should receive a confirmation after uploading your project. If you don't, contact your Regional Centre or the SED Project Section for assistance.

10. Looking Ahead

The shift to online project submission represents IGNOU's commitment to embracing digital solutions and improving the student experience. As you prepare your submission, remember that this process is designed to make things easier for you as a learner. By following the guidelines carefully and staying organized, you can ensure a smooth submission process and focus on showcasing your best work.

Submitting your final project, dissertation, or internship report is a significant milestone in your academic journey with IGNOU. The online submission process for the June 2024 TEE offers a convenient and efficient way to complete this important step. By understanding the guidelines, preparing thoroughly, and adhering to deadlines, you can navigate this process successfully.

Remember, the key to a smooth submission lies in careful preparation, attention to detail, and timely action. Start early, seek clarification when needed, and don't hesitate to reach out for support. Your project represents the culmination of your hard work and learning – make sure it gets the attention it deserves by following these guidelines closely.

As you prepare for your submission, keep in mind that this process is not just about meeting requirements; it's an opportunity to demonstrate your knowledge, skills, and growth throughout your program. Approach it with confidence, knowing that you've put in the effort to produce quality work.

Good luck with your submission, and congratulations on reaching this important stage in your academic journey with IGNOU!